NAPEHE BOARD OF DIRECTORS MEETING
Wednesday, January 9, 2002 4:00-10:00 pm
Members Present: J. Bishchoff, R. Ruhling, C. Ash, C. Buell, M. Finkenberg, J. Carlson, G. Evans, J. Massengale, B. Mitchell, S. Gallemore, R. Feingold, B. Jones, J. Rowe, C. Casten, E. Carlton, J. Davenport, A. Wrynn, H. Poindexter, L. Fiorentino, S. McGhie, R. Christina, S. Hall, G. Overdorf, A. Stewart, B. Sparks, S. Estes, S. Ayers, J. DeSensi.
meeting called to order 4:15
1.1 Officers reports were distributed
1.2 Introduction of board members
2.0 March 29, 2002 Board of Directors Minutes
2.2 Approval of minutes
2.3 Changes to minutes (see master copy for changes(editorial)
2.4 Minutes with changes moved by J. Bischoff, unanimous approval
2.4 recommended by poindexter—
3.0 Approval of Agenda: J. Bischoff
additions to agenda
9.06 site selection
3.1 moved by Bischoff, to accept agenda----unanimus
4.0 Officer's Report (written reports on website)
4.01 President: J. Bischoff Discussion about Human kinetics
suggests executive board meet prior to the regular board meeting
request all reports are given then voted later
4.02 Past President: Bob Ruhling
Dates: January 7-10 2004 Clearwater FL
Should emeritus members be eligible to vote–Bob was to check this out. Referenced the By Laws Page 12. Discussion followed----we have not been following exactly as stated in by-laws. (Article XI Dues and Fees 1.1) Discussion to take out the 20% stated in 1.1.
Two choices: change by-laws or start following by-laws as written. During the San Antonio Conv. the by-law committee will at 5:30pm to discuss and make a recommendation on this issue for the Saturday Board January 11, meeting. The interpretation of the first paragraph needs to be clarified. Shaunna McGhie
4.03 President-Elect: C. Ash
Written report, handed out new blue book of By-laws and operating codes
recommend that C. Ash be reimbursed for binders
4.04 Vice President: C. Buell
85 people pre-registered
several speakers and board members have not paid, therefore
the numbers will change
Change from report::::::speaker honorarium should be increased by $2000 (changing it to the expenditure side)
In area of budget implications most was done via e-mail to help save cost of mailings.
Approximately half of registrations came via e-mail!
4.05 Vice President-Elect: M. Finkenberg Written report
Discussed visit to the Queen Mary for next years meeting. Very positive about the accommodations and their service.
Web page is being developed for online submission of program proposals.
Dates: January 15-18
Costs: $129.00 +tax double occupancy
4.06 Secretary: J. Carlson
4.07 Executive Secretary/Treasurer: G. Evans: Budget Update
Update copies were made available
Recommend the final budget be adopted (Get specific info from Gail about investments)
Monies transferred from Oppenhimer Funds to cover deficit in operating budget
AAHPERD Booth is being eliminated to save money
2001 final budget did not change!
No questions about income!!!!
No questions about expenditures!!!
5.0 Liaison Reports
5.01 AAKPE: J. Massengale Written report
No Academy meeting this year because of 9-11
No papers available because of no conference therefore the next issue of Quest will not be published. (Will not include the academy papers)
Efforts are being made to get papers submitted.
5.02 AAHPERD: B. Mitchell
This report identifies what a liaison to AAHPERD should do.
J. Bischoff commended Beverly for her efforts in working as a liaison to
Beverly has agreed to continue as liaison to AAHPERD for one more year then the board will evaluate what we will do in the future.
Lengthy discussion about the relationship between NAPEHE and AAHPERD and CUAC
5.03 AAHPERD Research Consortium: J. Dunn No report (not present)
5.04 National Coalition for Promoting Physical Activity: S. Gallemore
No written report
6.0 Affiliate Reports
6.01 AIESEP: R. Feingold
Next conference in Spain (see his written report)
6.02 CUAC: B. Jones
J. Bischoff reported that it will be Whistler Canada, July 10-13
6.03 SAWPASH: J. Rowe by Sandy Gallemore
Report is on web site
Last meeting was in Biloxi MS
The next two meetings will be in Gatlinburg, TN
Applied for and received 501(c)3 tax status
6.04 WCPES: C. Casten
Reported by John Massengale
Bob Pangrazi will be the new president and will serve on NAPEHE board replacing Carol Casten 6.05 WSPECW: E. Carlton
Sandy Cottlel reported on organization activities
7.0 Presidential Appointments Reports
7.01 Archivist: R. Swanson
Not present, report on the Web site
All are encouraged to get information to Richard for the Archives
Secretary is responsible for getting reports to Richard
7.02 Convention Booth: C. Buell
NAPEHE will not have a booth at AAHPERD because of our financial situation.
We will reevaluate in the future about renting a booth
7.03 Necrologist: J. Davenport
4 deaths (get names)
Members are encouraged to send information of any deaths to Jody
moment of silence
7.04 Oral History: A. Wrynn
Report on the web site
7.05 Parliamentarian: H. Poindexter
No written report
Expressed her thoughts about her tenure as Parlimentarian
Encouraged committees to continue reevaluating issues to bring forward to the board
The board thanked Hally for her service!!
8.0 Committee Chair Reports
8.01 Awards: L. Fiorentino
7 young scholar papers were presented
Distinguished Administrator Award—Susan Kovar
Distinguished Scholar Award—Robert Pangranzi
Distinguished Service Award—Joy DeSensi
Operating Code revisions based upon Board action last year
Leah was commended for getting new people and young educators involved
8.02 Bylaws: S. McGhie (Contact Shaunna for details)
Written report (Please review for proposed changes)
The following statement was posted at the end of each operating code: (?)
Additions to article IV sec. 1, Composition of Board of Directors. Will be voted on at January 11 Business meeting.
Quest operating code change was approved 3-29-01
J. Bischoff submitted recommendations for changes for President’s Operating Code (clean up language) and Vice-president’s Operating Code (for clarity)
Requested that Board members review official By -Laws for any changes, errors etc. and send to Shaunna
motion to accept: unanimous, with editorial comment to change (?)
8.03 Elections/Nominations: R. Christina
8.04 Foundations: R. Feingold
report is on the web site
Report on contributions to the Foundation fund. Several members make donations when renewing their membership.
Note: that Dr. Ruhling’s name was left off the contribution list.
Recommend that if members have a contact with an editor or vendor they should encourage their participation in the Foundation.
8.05 Future Directions: S. Hall
Report by Charlie Ash on future conventions
Made recommendations to the board which is discussed in new business section
Mel reported on the program: Very general theme for the conference
Motions: (Get from Charlie Ash)It has been published and ready for the business meeting
Lengthy discussion of changes in By-Laws about composition of the board
Hally stated the board needs to decide if we go to the board with a yea or nay vote
Motion #1 from Future Directions committee to:
(A) Restructure the NAPEHE Board to include the elected officers plus six members of a Board of Directors elected at large, with the BoD elected to 3 year terms and with positions staggered such that two new members of the BoD are elected each year (b) Normally, not invite committee chairs and liaisons (affiliates) to attend board meetings. Instead, designate officers or BoD members to give committee reports following appropriate communication with respective committee chairs. (C) Include the chair of the publications committee and the parliamentarian as ex-officio, nonvoting members of the Board.
Motion voted down (unanimous)
Motion #2 from the Future Directions Committee to:
Change the name of NAPEHE to NAKHE. and to replace Physical Education with Kinesiology in the mission statement. (Lengthy discussion)
Motion voted down (unanimous)
“The Board, in consensus, we should pursue the issue of a more inclusive name.”
Motion #3A from the Future Directions Committee to:
Have the FDC meet at AAHPERD instead of holding a separate meeting at the conference site, with members paying their own expenses to AAHPERD.
Motion voted down (unanimous)
Motion #3B from the Future Directions Committee to:
The President elect and V.P elect will meet at the conference site to review rooms, meal plans, etc., with transportation paid by NAPEHE.
Motion withdrawn by the Future Directions Committee
8.06 Membership: G. Overdorf
8.07 Public Affairs: A. Stewart
Press releases where sent out on this conference
8.08 Publications: B. Sparks
Next issue of Chronicle will be out in February
Recommend the appointment of John Massengale as member of Quest editorial board. Motion passed (Unanimous)
Motion to table the issue of $5000 for Quest until John Dunn can discuss. Motion Passed
Motion to consider acceptance of VISA and MasterCard as a method of payment was withdrawn by the committee.
Committee motion to consider a stipend as compensation for maintaining the
e-mail address and sending out the weekly OPERA publication to be paid from fees collected for OPERA. ($500) paid bi-annually
Motion passed (unanimous)
8.08.1 Chronicle S. Estes Check report
8.08.2 OPERA S. Ayers Check report
8.08.3 Quest J. Dunn Check report
8.10 Technology M. Stanbrough
9.0 Old Business
9.01 2002 Conference: C. Buell
Conference program were distributed
Discussion of program changes
9.02 2003 Conference: J. DeSensi
9.03 2004 Conference: R. Ruhling
9.04 National Alliance for Nutrition: J. Bischoff Moved to January 11 board meeting
9.05 Human Kinetics Contract: S. Estes
Developed an operating code, will be address later
Agreement with Human Kinetics as to what their responsibilities are and what our responsibilities will be. They are proposing $400 fee.
9.06 (added) Updated list of site selections for future NAPEHE conferences
10.0 New Business
10.01 Institutional Memberships: G. Evans Motion: to have $150 institutional subscription for Quest and Chronicle for Institutions, departments and libraries. Motion Passed (unanimous)
10.02 Use of Credit Cards for paying: S. Ayers
10.03 Operating Codes: J. Bischoff
10.04 (added item)
Executive committee recommends: For this fiscal year the Executive Secretary position will be paid as follows: $6,000 financial commitment to the executive secretary and assistant; $300 for IRS; $600 for office supplies. Charge the Foundation Committee to reviews the Executive Secretary position and finances associated with it and submit a recommendation report to the Board at the meeting in San Diago. (Lengthy discussion)
Motion: John Dunn $7200 plus $300 for IRS for the Executive Secretary position. The $7200 may be used at the discretion of the Ex. Sec.
Motion to call question Passed
Motion for–14; against --2 ; abstentions–2
motion to receive all former reports: Passed
Board recognized Judy for her outstanding year as president!!!!!!!!!!!
President and Vice President
11.0 Adjournment * Light refreshments will be provided to assist us in our afternoon efforts.