NAKPEHE Board Minutes
January 8, 2005
Hilton El Conquistador Golf and Tennis Resort
Tucson, Arizona
(Final Draft: 4/1/05)

Members present: Mandi Anderson, Charles Ash, Marilyn Buck, Joy DeSensi, Bill Forbes, Jimmy Ishee, Susan Kovar, Jackie Lund, John Massengale, Carolyn Mauck, Beverly Mitchell, Gloria Napper-Owen, Camille O'Bryant, Richard Oates, Ginny Overdorf, Bill Sparks, Bob Stadulis, Anne Stewart, Carol Wood

1.0 Call to Order
President Overdorf called the meeting to order at 4:50 p.m.

2.0 Approval of Minutes -- January 5 & 6, 2005
Mitchell noted a number of items in the minutes needed clarification or further specification. These included section 5.04 and "Addendum to the Minutes," motion 1. 
Moved by C. Ash, seconded by J. Ishee, to delay approval of the minutes until the April board meeting in Chicago. Approved.
Mitchell is to obtain the necessary information to complete the minutes for approval at the next board meeting.

3.0 Approval of Agenda
President Overdorf asked if there were any additions to the agenda circulated. 
None being raised, C. Mauck moved, seconded by C. Wood, that the agenda be approved as circulated. Approved.

4.0 Officer Reports
4.01 President- Ginny Overdorf
The Leadership Directory (roster) was distributed for Board consideration and vote. Ginny noted two things: 1) there is no longer a listing for affiliates nor for liaisons; and 2) in the future, the incoming President's Leadership Directory should be initially presented at the opening Board meeting at the conference.
Motion 1: Move approval of the Leadership Directory. By J. Ishee, seconded by C. O'Bryant. Approved. Due Date: Immediate.
Ginny distributed her charges to NAKPEHE committees for 2005-2006.
Beverly Mitchell was thanked for her excellent service as secretary the past two years.
Ginny questioned the rationale for the Publications Chair to be a member of the Executive Board.
The involvement of committee members in the work of the committee was discussed. Ginny suggested that non-responding committee members be removed from the committees and be replaced by someone who is willing to work.
Marilyn Buck will serve as Parliamentarian.

4.02 Past President Bill Sparks
Potential sites for the 2008 Conference were presented. Albuquerque, San Antonio, Corpus Christi and Palm Springs are being considered. Las Vegas was suggested as a potential site, drawing mixed reaction from the members. Camille reminded the board that we are trying to attract younger members but are not apparently concerning ourselves with expense issues. Site selection should include the possibility for reasonable lodging to accommodate the budgets of our younger members.

4.03 President-Elect Mel Finkenberg
Not present; no report.

4.04 Vice President Camille O'Bryant
Camille reminded board members to complete the conference evaluations. She requested feedback to aid in the planning of next year's conference.

4.05 Vice President-Elect Jimmy Ishee
He indicated he was glad to be here.

4.06 Secretary Bob Stadulis
Busy trying to take notes!

4.07 Executive Secretary/Treasurer Jackie Lund
No report.

5.0 Old Business
5.01 2005 Conference Report - Bill Forbes
The report given at the Business Meeting earlier was re-affirmed. While there are still some expenses to be charged, the conference will make a profit.

5.02 2005 Budget - Jackie Lund
Motion 2: Move to approve the 2005 budget as distributed. By C. O'Bryant and seconded by A. Stewart. Approved. Due date: Effective immediately.

5.03 Gender Rotation - Office of Secretary - Ginny Overdorf
There will be no change in gender rotations as per action taken at the Business Meeting.

5.04 Gender Rotation of Offices from Operating Code to By Laws - G. Overdorf
It was suggested that, in order to preserve the gender rotations of 
officers, the requirement should be moved to the By-Laws instead of sitting only in operating codes. This issue was referred to R. Oates and the By-Laws Committee.

5.05 Increase in Member Dues - Jackie Lund & Gloria Napper-Owen
See next item.

5.06 Increase in Academy Members Dues -- Jackie Lund & Gloria Napper- Owen 
A number of aspects concerning dues, for both members and Academy members, were discussed. Motion by Napper-Owen, seconded by O'Bryant, to approve an increase in dues. Ash felt that we needed more information, especially concerning the implications of a dues increase. Motion withdrawn by the maker and seconder. The question will be reconsidered at the April meeting. Jackie, Gloria and Marilyn Buck will investigate this.

5.07 Survey of Non-Renewing Members
Not discussed.

6.0 New Business
6.01 Change in Vice President Operating Code
Motion 3: Moved to change the Vice President-Elect Operating Code (Section E) as distributed at the meeting. By S. Kovar and seconded by C. Wood. Approved. The changes reflect the cooperative process of the Vice President-Elect, the President-Elect, President and the Future Directions Committee preparing and developing the theme for the next conference (previous code had only the Vice President-Elect deciding on the theme). 
Responsibility: Vice President-Elect. Due: By spring meeting of FDC.

6.02 2008 NAKPEHE Conference
Already discussed under Past President's report.

6.03 Doctoral Poster Presentation to Awards Committee 
The outstanding poster will be given the award in memory of Jody Davenport. It was moved by B. Mitchell and seconded by C. O'Bryant that the process include the Vice President forwarding the candidates' names to the Awards Committee for consideration. After some discussion, the motion was withdrawn, to be reconsidered at the April meeting.

6.04 HE PE Central -Marilyn Buck
Marilyn addressed the purpose of the website and the progress to date. The website's purpose is to provide teaching ideas in higher education across all content areas that have been through a review process. More information for consideration will be presented at the April meeting.

6.05 Evaluation of Executive Secretary/Treasurer - Charlie Ash
Representing the Foundations Committee, Charlie shared the procedure, results and recommendations concerning this past year's (2004) evaluations. It was concluded that Jackie was doing "a fine job" and that there was a need to update the Executive Secretary/Treasurer's job description (see next item).

6.06 New Operating Code for the Executive Secretary/Treasurer - Charlie
Ash 
The proposed Operating Code was distributed. C. Ash moved to approve the new code (the chair ruled no second was necessary as the motion came from committee). Ginny asked what was taken out of the existing code. Charlie responded that the changes reflect a need for greater consistency. It was decided to delay consideration until the April meeting in Chicago. Marilyn suggested that when revisions to something like the Operating Code are considered, the new material should be underlined and the material to be deleted presented using "strike out" format.

6.07 Guidelines for Spending NAKPEHE Funds
Guidelines will be distributed and considered at the April meeting. A proposal is needed (for the April meeting) from Camille/Ann Marie concerning the Diversity Fund.

6.08 Next meeting at AAHPERD - Ginny Overdorf
The next board meeting is scheduled for Thursday, April 14th, from 11a.m. to 3:00 p.m. The site of the meeting is still to be determined.

Motion 4: To have a NAKPEHE booth at the AAHPERD Convention in Chicago in April. By S. Kovar and seconded by G. Napper-Owen. Approved. Responsibility: Ginny, Jackie, Camille, Anne S. Due: April 2005.
Jackie noted the need for a budget adjustment given the commitment to a booth at AAHPERD.

7.0 Committee Chair Reports
7.01 Awards - Beverly Mitchell
The committee notes that there are contradictions in the Committee's Operating Code. There is a need to rewrite the code. Beverly and Marilyn will work on this for the April meeting.
There is some confusion concerning the meaning of "certifying" awards and "approving" of awards. After much discussion, it was the consensus that the Full Board is notified of award recipients as an information item; the Executive Committee "approves" the award recipients.
Motion 5: Move to allow appointment of four members to the Awards Committee rather than three members. By M. Anderson seconded by C. O'Bryant. Approved. 
The need to pay closer attention to the rotation by sex of lecturers was noted; the mix-up concerning the Hannah lecture was discussed.

7.02 By Laws - Richard Oates (report by C. Mauck)
The committee is working on revising the Operating Codes. Any suggested revisions should be forwarded in the next two weeks.

7.03 Elections - Mandi Anderson
No additional report from the Jan 5th meeting.

7.04 Foundations - Charlie Ash
Motion 6: Move that the chair of the Foundations Committee become a standing member of the Future Directions Committee. By C. Ash (no second deemed necessary). Not Approved - tied vote.

7.05 Future Directions Committee - Susan Kovar
See motion 6 above; no other report (time was becoming a factor).

7.06 Membership - Gloria Napper-Owen
No additional report.

7.07 Public Affairs - Anne Stewart
Motion 7: Move that Anne Stewart be permitted to serve successive terms on the Public Affairs Committee and she will serve as chair for 2005. By C. Mauck seconded by C. O'Bryant. Approved. Responsibility: Ginny and Anne. Due date: immediate.

7.08 Publications - John Massengale
Quest editor Joy DeSensi responded to questions concerning the publication of the NAKPEHE membership application; Joy indicated that the application form is included regularly. It was suggested that there be an awards insert to be included with a Quest issue each year; Joy said this would be doable.

7.09 Social Justice/Cultural Diversity - Anne Frank
See earlier discussion (section 6.07).

7.10 Technology - Carol Wood 
Motion 8: Move that NAKPEHE web master serve as an ex-officio member of the Technology Committee. By C. Wood (no second deemed necessary). Approved. Responsibility: C. Wood (and By Laws Committee). Due date: immediate (for appointment); next January (for Code change).

8.0 Presidential Appointments
8.01 Motion 9: Move approval of the following Presidential appointments- 
Archivist - Richard Swanson
Necrologist - Carolyn Mauck
Parliamentarian - Marilyn Buck.
By C. O'Bryant seconded by A. Stewart. Approved. Responsibility: 
Ginny. Due date: Immediate.
8.02 Oral History
No appointment was made. The future of this project was discussed. Someone needs to be identified to lead the project. Charlie Ash suggested we seek a doctoral student in sport history. The association may have to pay someone to do it; a grant might be sought to underwrite the project. The process of how the project might proceed was discussed. John Massengale suggested contacting Dick Swanson.

9.0 Adjournment
President Ginny Overdorf accepted the unanimous request for adjournment at 7:17 P.M. (until the April meeting).

Addendum to Board Minutes
Motions Approved and Suggestions
January 8, 2005

Motions:

Motion 1: Move approval of the Leadership Directory. By J. Ishee, seconded by C. O'Bryant. Approved. Due Date: Immediate.

Motion 2: Move to approve the 2005 budget as distributed. By C. O'Bryant and seconded by A. Stewart. Approved. Due date: Effective immediately.

Motion 3: Moved to change the Vice President Elect Operating Code (Section E) as distributed at the meeting. By S. Kovar and seconded by C. Wood. Approved.
Responsibility: Vice President-Elect. Due: By spring meeting of FDC.

Motion 4: To have a NAKPEHE booth at the AAHPERD Convention in Chicago in April. By S. Kovar and seconded by G. Napper-Owen. Approved. Responsibility: Ginny, Jackie, Camille, Anne S. Due: April 2005.

Motion 5: Move to allow appointment of four members to the Awards Committee rather than three members. By M. Anderson seconded by C. O'Bryant. Approved.

Motion 6: Move that the chair of the Foundations Committee become a standing member of the Future Directions Committee. By C. Ash (no second deemed necessary). Not Approved - tied vote.

Motion 7: Move that Anne Stewart be permitted to serve successive terms on the Public Affairs Committee and she will serve as chair for 2005. By C. Mauck seconded by C. O'Bryant. Approved. Responsibility: Ginny and Anne. Due date: immediate.

Motion 8: Move that NAKPEHE web master serve as an ex-officio member of the Technology Committee. By C. Wood (no second deemed necessary). Approved. Responsibility: C. Wood (and By Laws Committee). Due date: immediate (for appointment); next January (for Code change).

Motion 9: Move approval of the following Presidential appointments- 
Archivist - Richard Swanson
Necrologist - Carolyn Mauck
Parliamentarian - Marilyn Buck.
By C. O'Bryant seconded by A. Stewart. Approved. Responsibility: 
Ginny. Due date: Immediate.


Suggested Items for Committees/Officers

1. Beverly Mitchell: January 5/6 Board minutes to be revised and considered at April meeting.

2. Committee Chairs: Removed inactive committee members.

3. Bill Sparks: Selection of the site for the 2008 conference needs more information concerning less expensive accommodations; need to narrow options/choices.

4. All Board Members: Provide feedback to Camille concerning the conduct of the 2006 conference.

5. Jackie Lund: Amend budget given booth at AAHPERD.

6. Jackie Lund/Gloria Napper-Owen/Membership Committee: Prepare proposal for member and Academy dues for April meeting.

7. Beverly Mitchell/Awards Committee: Propose process for the Davenport Award to the Outstanding Doctoral Dissertation presented at the conference.

8. Marilyn Buck: Prepare proposal for HE PE Central (for April meeting).

9. By Laws Committee: Need to incorporate action into Operating Codes (see motions 3 and 8); continue work on codes.

10. Camille O'Bryant: Prepare guidelines for spending NAKPEHE funds relative to the Diversity Fund.

11. Ginny/Jackie/Camille/Anne S: Organize for AAHPERD booth in April.

12. Awards Committee: Rewrite the committee's operating code.

13. Ginny: Address the future of the oral history project.