New Board Meeting Minutes

January 10, 2004

4:00pm ≠ 6:00pm

Clearwater Sand Key, Florida

 

Members Present:  Marilyn Buck,  Joy DeSensi (guest), Steve Estes, Bill Forbes, Anna Marie Frank, Betty Jones, Jackie Lund, Beverly Mitchell, Gloria Napper-Owen, Camille OπBryant, Ginny Overdorf, Robert Ruhling, Bill Sparks, Anne Stewart.

 

1.0       Call to Order ≠ Introductions

            President Bill Sparks opened the meeting at 4:05p and each member present introduced themselves.

 

2.0       Approval of Minutes

            2.01     January 7, 2004, Board Meeting

                        The Board gave their approval pending minor corrections to be made by the next meet, April 1, at AAHPERD.

 

3.0       Approval of Agenda ≠ Bill Sparks

            The Board approved the agenda as amended.

 

4.0       Officer Reports

            4.01     President ≠ Bill Sparks

                        The current board directory was distributed for information and reporting changes.  Suggestions for vacancies were solicited

 

                        Motion 1:  Approval of 2004-05 Leadership Directory.  By S. Estes and seconded by Ginny Overdorf.  Approved. Responsibility:  President Sparks.  Due Date:  Immediate.

 

                        President Sparks will focus on membership by charging Board to think strategically and will concentrate on the Tuscon conference to solicit increased attendance.

 

            4.02     Past President ≠ Marilyn Buck

                        Several sites were proposed (Ft. Lauderdale, Savannah and New Orleans) including the present site (Clearwater Sand Key) for the 2007 conference.  Several factors including airfare, room rates, complimentary rooms, meal functions and room guarantees will be considerations when time comes for a decision.  A suggestion to have the Executive Committee study the proposals and make a recommendation to the full board was endorsed.

 

            4.03     President-Elect ≠ Ginny Overdorf

                        The FDC will be meeting this spring in San Diego.  Sharon Shields, current President of NAGWS, is considering a request by G. Overdorf to sponsor the Homans lecture; Human Kenetics makes a donation each year but they do not stipulate the lecture.

 

                        Some interest is expressed for bringing back the administrator institute as a pre-conference meeting and also encouraging CUAC to be a co-sponsor of the convention.

 

            4.04     Vice President ≠ Bill Forbes

                        Must implement strong initiatives to increase members.  This may mean spending more money for such things as the AAHPERD booth.

 

            4.05     Vice-President Elect ≠ Camille OπBryant

                        Will be working closely with individuals whoπve had experience with the conventions in the past.  The boardπs conference planning guide developed several years ago would be a good resource.

 

            4.06     Secretary ≠ Beverly Mitchell

                        Thank you for using the motion sheets.  They help keep the details organized and correct when reporting minutes of meetings.

 

            4.07     Executive Secretary/Treasurer ≠ Jackie Lund

                        Distributed the reimbursement forms which all are to use for reporting expenses.  Please respond to Jackie ASAP when she requests your specific needs for budget items, especially at the time the new budget is being developed for the new fiscal year.

 

5.0       Old Business

            5.01     2004 Conference Report ≠ Marilyn Buck

                        Expect to sustain a $4,000 ≠ 5,000 profit.  Approximately 130 members attended.

 

            5.02     Name Change ≠ Marilyn Buck

                        The name of the organization was changed to the National Association for Kinesiology and Physical Education after a vote of 35 for the new name and 5 for the current name was tallied from the Business Meeting.  Jackie should contact R. Oates to obtain changes to the operating codes to send to Washington for initiating the process for changing the Articles for Incorporation.

 

6.0       New Business

            6.01     Membership ≠ Strategic Planning (Kovar, 2004)

                        FDC will be discussing the department chair and graduate coordinator focus and perhaps suggest ways of tying into CUAC.  Target groups such as the senior faculty members in our discipline since the young professionals are concentrating on furthering their careers via publications and other scholarly pursuits.  Suggestion to have an opportunity during the conference to talk about issues and carry through with what begins as discussion into future conference themes.

 

            6.02     PE Links4U

                        This is a list serve and not necessarily a publication route.  The board suggested sending this matter to the Public Affairs Committee.

 

            6.03     New Budget 2004 ≠ Jackie Lund

                        This 2004 proposed budget is a conservative one.  Several years ago, we fell short at one conference and we still have about $12,000 to pay back to our funds.  The western sites typically have a low draw from our membership.  Still donπt know if the increase of OPERA to $150 is a positive one; however, in the past, its income has saved us budget-wise.  We will have a better idea of the effect at the completion of the full cycle.

 

                        The request from the Social Justice/Cultural Diversity Committee in the amount of $500 to send a representative to a NCORE conference is not reflected in the budget.  We should be spending only interest accrued, not principle.  Give special requests for expenditures to the Executive Committee for approval. 

 

                        Motion 2:  Approval of 2004 budget.  By G. Overdorf and seconded by S. Estes.  Approved.

 

            6.04     QUEST ≠ Joy DeSensi

                        Possibilities for Associate Editor are:  Bill Morgan, Ohio State University; Scott Krechmar, Penn State University; David Wiggens, George Mason University.  After some discussion the following motion was made:

 

                        Motion 3:  Move approval of David Wiggins as Associate Editor of QUEST for 2004-07 [term].  By C. OπBryant and seconded by G. Napper-Owen.  Approved.  Responsibility:  President makes appointment.  Due date: Immediately.

 

7.0       Committee Chair Reports

            7.01     Awards ≠ George DeMarco

                        No report.

 

            7.02     Bylaws ≠ Steve Estes for Richard Oates

                        Read and update the operating code for your position. Send to Richard.

 

            7.03     Elections ≠ Mandi Anderson

                        Need nominations for President-Elect, VP Elect and Secretary, all of whom are to be males.  The committee will be investigating the matter of having the position of Secretary open to the membership without preference for gender.  The operating code will need to be checked.

 

            7.04     Foundations ≠ Bill Sparks for Judy Bischoff

                        Based on S. Kovarπs lecture, some strategic planning should be done here.

 

            7.05     Future Directions ≠ Steve Estes

                        Present but no report.

 

            7.06     Membership ≠ Gloria Napper-Owen, Newton Jackson

                        Need flyers for the SW district meetings to distribute to potential members.  Questions raised:  how to get higher education membership lists from AAHPERD, how to obtain e-mail addresses?

 

            7.07     Public Affairs ≠ Anne Stewart

                        A. Stewart and B. Forbes will need volunteers from the board to help with the AAHPERD booth in New Orleans.

 

            7.08     Publications ≠ Dick Swanson

                        No report ≠ absent.

 

            7.09     Social Justice/Cultural Diversity ≠ Anna Marie Frank

                        Considering bringing someone external to the organization in to conduct a workshop at the next conference.

            7.10     Technology ≠ Mark Stanbrough

                        Currently searching for web space to rent; will bring back information on PE Links4U.

 

8.0       Liaison Reports

            No liaisons present.

            8.1       AKPE ≠ John Dunn

 

            8.2       AAHPERD ≠ Beverly Mitchell

 

            8.3       AAHPERD Research Consortium ≠

 

            8.4       National Coalition for Promoting Physical Activity ≠ Sandy Gallemore

 

9.0       Affiliate Reports

            No affiliates present except Betty Jones/CUAC.

            9.1       AIESEP ≠ Ron Feingold

 

            9.2       CUAC ≠ Betty Jones

 

            9.3       SAWPASH ≠ Mickey Taylor

 

            9.4       WCPES ≠

 

            9.5       WSPECW ≠ Sharon Guthrie

 

10.0     Presidential Appointment Reports

            Motion 4:  Accept the three Presidential appointments.  By G. Overdorf and seconded by B. Forbes. Approved.

 

            10.01   Archivist ≠ Richard Swanson

           

            10.02   Necrologist ≠ Jody Davenport

 

            10.03   Oral History ≠

           

            10.04   Parliamentarian ≠ Robert Ruhling

 

11.0     Other New Business

            Reminder that the next board meeting is in New Orleans, April 10am ≠ 2pm at the Marriott.

 

12.0     Adjournment

 

Respectfully Submitted,

 

Beverly Mitchell

 

 

Addendum To The Minutes

Motions Approved/Not Approved By The Board

January 10, 2004

 

Motion 1:  Approval of 2004-05 Leadership Directory.  By S. Estes and seconded by Ginny Overdorf.  Approved. Responsibility:  President Sparks.  Due Date:  Immediate.

 

 

Motion 2:  Approval of 2004 budget.  By G. Overdorf and seconded by S. Estes.  Approved.

 

 

Motion 3:  Move approval of David Wiggins as Associate Editor of QUEST for 2004-07 [term].  By C. OπBryant and seconded by G. Napper-Owen.  Approved.  Responsibility:  President makes appointment.  Due date:  Immediately.

 

 

Motion 4:  Accept the three Presidential appointments.  By G. Overdorf and seconded by B. Forbes. Approved.